Saturday, May 25, 2013

telephone_ringing_300_wht_14975[Ring Ring]

<Bob> Hi Leslie how are you to today?

<Leslie> I am good thanks Bob and looking forward to today’s session. What is the topic?

<Bob> We will use your Niggle-o-Gram® to choose something. What is top of the list?

<Leslie> Let me see.  We have done “Engagement” and “Productivity” so it looks like “Near-Misses” is next.

<Bob> OK. That is an excellent topic. What is the specific Niggle?

<Leslie> “We feel scared when we have a safety near-miss because we know that there is a catastrophe waiting to happen.”

<Bob> OK so the Purpose is to have a system that we can trust not to generate avoidable harm. Is that OK?

<Leslie> Yes – well put. When I ask myself the purpose question I got a “do” answer rather than a “have” one. The word trust is key too.

<Bob> OK – what is the current safety design used in your organisation?

<Leslie> We have a computer system for reporting near misses – but it does not deliver the purpose above. If the issue is ranked as low harm it is just counted, if medium harm then it may be mentioned in a report, and if serious harm then all hell breaks loose and there is a root cause investigation conducted by a committee that usually results in a new “you must do this extra check” policy.

<Bob> Ah! The Burn-and-Scrape model.

<Leslie>Pardon? What was that? Our Governance Department call it the Swiss Cheese model.

<Bob> Burn-and-Scrape is where we wait for something to go wrong – we burn the toast – and then we attempt to fix it – we scrape the burnt toast to make it look better. It still tastes burnt though and badly burnt toast is not salvageable.

<Leslie>Yes! That is exactly what happens all the time – most issues never get reported – we just “scrape the burnt toast” at all levels.

fire_blaze_s_150_clr_618 fire_blaze_h_150_clr_671 fire_blaze_n_150_clr_674<Bob> One flaw with the Burn-and-Scrape design is that harm has to happen for the design to work.

It is all reactive.

Another design flaw is that it focuses attention on the serious harm first – avoidable mortality for example.  Counting the extra body bags completely misses the purpose.  Avoidable death means avoidably shortened lifetime.  Avoidable non-fatal will also shorten lifetime – and it is even harder to measure.  Just consider the cumulative effect of all that non-fatal life-shortening avoidable-but-ignored harm?

Most of the reasons that we live longer today is because we have removed a lot of lifetime shortening hazards – like infectious disease and severe malnutrition.

Take health care as an example – accurately measuring avoidable mortality in an inherently high-risk system is rather difficult.  And to conclude “no action needed” from “no statistically significant difference in mortality between us and the global average” is invalid and it leads to a complacent delusion that what we have is good enough.  When it comes to harm it is never “good enough”.

<Leslie> But we do not have the resources to investigate the thousands of cases of minor harm – we have to concentrate on the biggies.

<Bob> And do the near misses keep happening?

<Leslie> Yes – that is why they are top rank  on the Niggle-o-Gram®.

<Bob> So the Burn-and-Scrape design is not fit-for-purpose.

<Leslie> So it seems. But what is the alternative? If there was one we would be using it – surely?

<Bob> Look back Leslie. How many of the Improvement Science methods that you have already learned are business-as-usual?

<Leslie> Good point. Almost none.

<Bob> And do they work?

<Leslie> You betcha!

<Bob> This is another example.  It is possible to design systems to be safe – so the frequent near misses become rare events.

<Leslie> Is it?  Wow! That know-how would be really useful to have. Can you teach me?

<Bob> Yes. First we need to explore what the benefits would be.

<Leslie> OK – well first there would be no avoidable serious harm and we could trust in the safety of our system – which is the purpose.

<Bob> Yes …. and?

<Leslie> And … all the effort, time and cost spent “scraping the burnt toast” would be released.

<Bob> Yes …. and?

<Leslie> The safer-by-design processes would be quicker and smoother, a more enjoyable experience for both customers and suppliers, and probably less expensive as well!

<Bob> Yes. So what does that all add up to?

<Leslie> A win-win-win-win outcome!

<Bob> Indeed. So a one-off investment of effort, time and money in learning Safety-by-Design methods would appear to be a wise business decision.

<Leslie> Yes indeed!  When do we start?

<Bob> We have already started.

For a real-world example of this approach delivering a significant and sustained improvement in safety click here.